The Boosted Volunteer

Is Your Booster Club Ready for What's Coming? In this episode of The Boosted Volunteer Podcast, hosts Robin Eissler and Evan Eissler discuss the evolving role of booster clubs amid upcoming federal and state educational regulations. They highlight the increasing importance of booster clubs to bridge funding gaps caused by potential budget cuts in schools. The conversation covers the history of booster clubs, strategies to maintain fundraising during economic downturns, and tips to ensure legal compliance and efficient budgeting. They also suggest collaborative efforts among different booster clubs and emphasize the necessity of a strategic fundraising plan.   Key Takeaways: 00:44 – New federal and state regulations may significantly impact schools — and Booster Clubs are on the front lines. 01:48 – Why Booster Clubs were created, and how their roles have grown as public funding shrinks. 02:20 – The growing disparity between high- and low-income areas in Booster Club support. 03:04 – What programs are likely to face the first cuts — and why enrichment activities may suffer most. 04:05 – Booster Clubs during economic downturns: why giving often increases when it’s needed most. 05:04 – How one Booster Club thrived during COVID by rethinking sponsor engagement and fundraising creativity. 06:33 – Challenges for low-income areas: weaker Booster Clubs, fewer resources, and greater need. 07:08 – Why clear communication with school districts and program leaders is more critical than ever. 07:36 – Legal watch-outs: Can your Booster Club legally fund staff salaries? Is your 501(c)(3) in good standing? 09:01 – Avoid donor fatigue: The importance of prioritizing impactful, high-return fundraisers. Stay ahead of the curve! Share this episode with your board, review your legal structure, and plan your fundraising strategy today to ensure your Booster Club is ready for the changes ahead.    Robin Eissler Links: Website: https://www.boosterhub.comLinkedIn: https://www.linkedin.com/in/robin-eissler-31bb7a36

Managing your booster club’s finances just got easier!  In this episode of The Boosted Volunteer, host Robin Eissler talks with Kyle Ruschman, VP of Sales and Business Development at USIO, to explore how prepaid debit card solutions—like Akimbo cards—are transforming nonprofit financial management. Kyle shares his expertise on how these cards provide real-time control, reduce reimbursement hassles, and enhance financial security for booster clubs and other nonprofit organizations. With a quick online application process and approvals in as little as one to two days, clubs can start managing their funds efficiently—right from their Booster Hub account. Plus, Kyle brings his personal experience as a youth sports parent and coach, offering insight into the real-world benefits of streamlining financial transactions for organizations supporting kids' activities.  If you’re looking for a smarter way to allocate funds, eliminate personal reimbursements, and maintain transparency in spending, this episode is for you!   Key Takeaways: 1:00   Why debit cards are a game-changer for nonprofits and Booster Clubs 3:14   How prepaid debit cards provide secure and controlled fund allocation 4:44   Eliminating the reimbursement process and simplifying financial oversight 8:38   Streamlining accounting by categorizing expenses with separate card accounts 9:29   Understanding the cost structure: No transaction fees, minimal setup fees for physical cards 17:19  How Akimbo debit cards simplify booster club finances. 18:07  Kyle’s background in youth sports and why booster club support matters. 20:31  Why digital tools reduce stress for booster clubs and families. 21:32  How to connect with Kyle and learn more about Akimbo debit cards.  

Running a successful Booster Club isn’t just about raising funds—it’s about avoiding costly mistakes! In this episode of Boosted Volunteer, hosts Evan and Robin Eisler dive into the Top 10 Booster Club Blunders that can hold your organization back. From failing to invest in the right tools to common fundraising missteps (like the T-shirt trap!), Evan and Robin share real-life examples and practical solutions that can help you streamline operations, maximize fundraising, and keep volunteers engaged.    Learn why spending on admin costs can actually boost your bottom line, how to avoid inventory nightmares, and the secret to getting parents to actually show up when you ask for help.    Key Takeaways: 1:50   Why Booster Clubs should invest in tools and admin costs 4:48   The real strategy behind making money on T-shirts 7:25    Why a single email won’t get volunteers to sign up 18:40  The importance of automation in managing fees, payments, and sponsorships 18:59  Why complex membership and sponsorship structures can hurt your club 19:43  The danger of mandating volunteer hours and its impact on culture 21:01  The legal and financial risks of offsetting fees through volunteer hours 23:02  Why individual fundraising accounts can put your nonprofit status at risk    Robin Eissler Links: Website: https://www.boosterhub.comLinkedIn: https://www.linkedin.com/in/robin-eissler-31bb7a36

Many fundraising platforms advertise themselves as "free," but are they truly cost-free?  In this episode of Booster Volunteer Podcast, hosts Evan and Robin Eissler uncover the hidden costs behind these so-called free fundraising tools. They explore the structural differences between simple donation websites and peer-to-peer fundraising systems, highlighting common pitfalls such as high transaction fees, hidden tips, data-sharing concerns, and embedded advertisements. Evan and Robin provide a practical guide to evaluating and choosing between free, legacy, and modern low-cost fundraising tools. They emphasize the importance of understanding transaction fees, promotional capabilities, and data privacy, ensuring a true apples-to-apples comparison of costs and benefits. Despite the appeal of free platforms, they reveal how these tools often impose higher costs through optional tips and limited visibility, ultimately impacting user engagement and fundraising success. Additionally, they discuss the evolution of fundraising technology and the benefits of involving students in data collection to enhance engagement and results. Robin underscores the need for booster clubs to select tools that actively contribute to their fundraising efforts rather than simply appearing cost-effective on the surface. Tune in to learn how to navigate the fundraising landscape and select the right platform for your needs!   Key Takeaways: 1:04 - Understanding "Free" Fundraising Tools 1:19 - The Difference Between Donation Pages & Peer-to-Peer Fundraising 2:15 - The Truth About Tips & Checkout Fees 3:29 - Data Privacy Risks & Sharing Policies 5:18 - Advertising on Free Platforms  6:09 - Limitations of Free Fundraising Websites    Robin Eissler Links: Website: https://www.boosterhub.comLinkedIn: https://www.linkedin.com/in/robin-eissler-31bb7a36

Did you know that running a booster club board meeting is a lot like managing a business? Clear rules, defined roles, and structured discussions lead to real results. One key to success is Robert’s Rules of Order, a time-tested framework that helps meetings stay on track, make informed decisions, and avoid unnecessary chaos.  In this episode of The Boosted Volunteer, host Robin Eissler sits down with Jim Buchanan—adjunct professor at UMHB, founder of Brighter Honor Consulting, and former AT&T director—to share expert strategies for running efficient, organized, and results-driven board meetings. Jim emphasizes the importance of preparation for effective meetings, where decisions are made rather than learning new information. He advocates for forming committees to streamline discussions and prevent endless debates. Jim also stresses the need to train new board members on Robert’s Rules of Order using bylaws, policy manuals, and online resources. A well-prepared board chair leads confidently, improving decision-making and operations. Jim and Robyn also reflect on their volunteer experiences, highlighting teamwork and patience. Jim’s background in theater and leadership with children's activities contributed to his booster club's success.  Key Takeaways: 2:46 Importance of Robert’s Rules of Order:  Jim explains Robert's Rules of Order 4:24 Structure and Organization in Nonprofit Meetings: Jim emphasizes the importance of having a structured meeting to prevent chaos and ensure productivity 7:29 Managing Unexpected Topics During a Meeting:  Jim suggests using a "parking lot" to address out-of-agenda items later in the meeting, helping to maintain focus on the primary agenda. 8:34 Ideal Meeting Structure: Jim outlines the key components of a board meeting, including preparation, organizing logistics, staying on time, and maintaining accurate meeting minutes. 10:06 What Should and Should Not Be on the Agenda: Jim explains what items belong on a typical agenda, stressing the importance of staying focused on the key topics relevant to the meeting. 12:00 Common Mistakes in Parliamentary Procedure: Jim highlights a common mistake in meetings 21:31 Robert’s Rules of Order: Training new board members with bylaws and Robert’s Rules of Order is essential    Resources: https://www.linkedin.com/in/jim-buchanan-cam-c-p-m-58a65123/  

Have you ever wondered what it takes to host the Superbowl of Color Guard, Percussion and Winds?   In this episode of the Boosted Volunteer Podcast, host Robin Eissler sits down with Tina Schirmeister, Special Events and Staffing Manager at WGI Sport of the Arts, to uncover the secrets behind organizing the prestigious WGI Championships in Dayton, Ohio.  Tina takes us behind the scenes, sharing how WGI brings together international teams from Costa Rica, Japan, London, and beyond to compete in indoor color guard, percussion, and winds divisions. From coordinating regionals to managing the championship weekend with over 150 passionate volunteers, she breaks down the strategies that make it all possible. She also shares how you can volunteer for the annual WGI Championships and how they volunteer-staffed event is structured for success. Key Takeaways: 1:17 What is WGI? Tina explains WGI's mission as the "sport of the arts" and its role as the governing body for indoor marching arts.  1:48 International Participation: Discover how WGI attracts performers from around the world.  2:30 Event Structure: Understand the championship process, from regionals to finals.  6:56 WGI Con: A biannual educational convention for instructors and designers in the marching arts.  7:54 Volunteer Coordination: Learn about the essential role of volunteers and how they make the event successful.  Resources:   Linkedin: https://www.linkedin.com/in/tina-schirmeister/ Facebook: https://www.facebook.com/tina.schirmeister

What makes a great sports program and how can parents and booster clubs elevate the experience for everyone involved? Jenny Richardson, head coach of the Georgetown Lady Eagles Volleyball team, shares her journey of leading her team to the state semifinals. With 16 years of coaching experience, Jenny’s expertise in fostering talent, community support, and teamwork sets her apart. Jenny highlights the importance of community involvement, early player development, and the irreplaceable role of a dedicated booster club. From hosting volleyball clinics for young athletes to maintaining strong relationships with middle school coaches, Jenny reveals strategies to build cohesive and goal-driven teams. Tune in to learn how creating a supportive, hard-working community can lead to sustained success in sports.    Key Takeaways:   (00:02) - Meet Jenny Richardson: Georgetown Lady Eagles Volleyball Coach (01:05) - The Importance of Community Support (01:59) -  Building a Successful Sports Program (03:33) -  Early Development and Coaching Strategies (05:02) -  2024 Season Highlights and Team Dynamics (06:40) -  Assistant Coach's Unique Perspective (08:16) - The Role of the Booster Club (13:34) -  Sun City Boosters: A Unique Support System (16:40) -  Rebuilding for the Future (18:25) -  Advice for Coaches and Booster Volunteers (22:56) -  Jenny's High School Experience and Lifelong Friendships   Resources: https://ghs.georgetownisd.org/departments/athletics/athletics-home/ghs-volleyball/coach-jenny-richardson  

Ever wondered what it takes to get a high school band to perform at the iconic Macy’s Thanksgiving Day Parade?  Join host Robin Eissler on this episode of The Boosted Volunteer Podcast as she sits down with Brent Biskup and Jana Harvey, the band directors of Flower Mound High School, to discuss the incredible journey behind this unforgettable event. From navigating the careful application process two years in advance, to organizing logistics for 400 students, this episode discussed the complexities of pulling off such a huge achievement. Brent and Jana share the challenges of training students for parade marching, organizing subway trips in New York City, and managing demanding rehearsal schedules, all while balancing the cost and fundraising efforts needed to make the dream a reality.  Discover how 31 dedicated parent volunteers played a crucial role, the lessons learned during the process, and the unforgettable moments the team experienced from the excitement of stepping into the parade lineup to the surreal feeling of performing live on national television. “I’ll never forget turning to the kids at the ready line, waving, and saying, ‘Good luck. Be amazing. Their faces in that moment said it all” - Jana "When they opened the gates and pushed us onto the parade route, it hit me—this is really happening." - Brent Whether you're a band enthusiast, a booster club member, or just someone who loves hearing behind the scenes stories of dedication and teamwork, this episode will inspire and amaze.  Tune in now and learn what it truly takes to make magic happen on the streets of New York! (00:54) Taking 400 kids to New York for the Macy’s Thanksgiving Day Parade 2024 (03:16) How Flower Mound High School secured their spot in the Macy’s Parade 2024 through a careful application process. (04:27) Insights into fundraising efforts, including scholarships, community support, and managing a $3,600-per-student cost. (08:23) Fundraising strategies for large events within 501(c)(3) guidelines. (10:53) Preparing students for parade marching, including retraining techniques. (19:20) Managing schedules and priorities during the busiest month of the year. (25:14) Memorable moments from the parade and reflections on the experience.  

Can you turn your booster club printing into a revenue generator? In this episode of The Boosted Volunteer Podcast, Robin Eissler is joined by Jason, a seasoned volunteer coordinator with extensive experience in nonprofit management. Together, they dive into the essential elements of successful volunteer engagement, exploring strategies for recruitment, retention, and the creation of meaningful volunteer experiences. Jason shares insightful tips on how to leverage community partnerships, overcome common challenges, and implement best practices for maximizing impact. Whether you’re a new volunteer manager or a veteran looking to refresh your approach, this episode offers valuable advice to enhance your volunteer program.In this episode of The Boosted Volunteer Podcast, Robin Eissler is joined by Jason Tuggle, owner of 360 Press Solutions and club sport entrepreneur. Together they dive into the world of printing. Whether it be yard signs for marching bands, programs for football games or other printed material, they detail the do's and don'ts of each type. Learn how to get your projects printed with the best quality at how to keep costs at a minimum. Also, learn how to make your printing projects a fundraiser rather than a cost. Tune in to discover actionable insights and practical strategies that can help you manage costs and increase revenue with your booster club printing projects. Highlights: (01:34) Overview of 360 Press Solutions, detailing different types of printing services offered. (02:14) How marketing materials for Country Fire Volleyball integrate with Jason's commercial printing work. (03:10) Explanation of digital vs. offset printing, and their applications for short and large runs. (04:28) The large and wide format printing for banners, yard signs, and cutouts.(05:11) Comparison between local print shops and online printing services, with advice on choosing the right option. (06:00) Pitfalls of online printing, including potential issues with file formats and design. 09:05) Various types of printing projects for booster clubs, including yard signs, game day programs, and decals (10:25) Challenges of media guide layout and the benefits of consulting with experts. (12:26) Importance of providing clear guidelines for ad submissions to avoid issues with print quality. (13:17) Tips for finding a competent designer, including experience with print design and proficiency in design software. (14:18) The difference between web and print design. (15:30) Recommendations for cost-saving measures and the benefits of incorporating sponsors into printed materials. (16:54) Examples of unique and creative custom printing projects, including large player cutouts and specialty finishes. (18:27) Advice on building in extra time for potential issues with printing and shipping. (19:45) Key do's and don'ts of booster club printing, including seeking expert help, starting early, and budgeting. (22:33) Importance of providing a comprehensive list of printing projects to printers for accurate quoting and scheduling. (22:48) Suggestions for using printing to raise more money, including personalization and creative fundraising ideas.

In this episode of The Boosted Volunteer Podcast, host Evan Eissler and Robin Eissler discuss the major transition from Charms to Booster Hub for over 200 bands. They delve into the key differences between the two platforms, comparing the switch to moving from Windows to Mac. Charms, initially designed for band directors as an office management tool, contrasts sharply with Booster Hub, which is tailored for nonprofit booster club management and adheres to IRS rules on fundraising accounts. Robin highlights the advantages of Booster Hub’s live double-entry accounting system, which offers real-time updates and greater transparency, compared to Charms' basic ledger system. The episode also covers Booster Hub’s enhanced fundraising tools, such as “Booster Bucks” and QR-coded ticket sales, and provides practical advice on the transition process, including exporting data, importing student information, and setting up invoices. Learn how to streamline your booster club’s operations and save time - Tune in now! Highlights: (01:57) The big differences between Charms and Booster Hub. (04:00) Charms and Booster Hub Accounting Differences (06:28) Individual Fundraising: Booster Hub doesn’t track individual fundraising accounts to comply with IRS rules but uses Booster Credits for discounts. (09:42)Transition Steps: Export data from Charms, import into Booster Hub, and set up accounting balances. (11:15) Booster Hub Benefits (12:46) Simplification: Transitioning to Booster Hub saves time and streamlines operations for nonprofit booster clubs.